Ocean Virtual Assistant

Outsource Smarter Achieve More

Boost productivity, save time, cut costs, and focus on what matters with expert support from Ocean Virtual Assistants.

⭐ Top 1% Talent
⚡ Start in 2-3 Days
💰 No Setup Fees
🌐 10+ Languages
Contact us Plans & Pricing

Expert Virtual Assistants for Your Business

Specialized professionals ready to help your business grow and succeed.

70%
Cost Savings

Save up to 70% on staffing costs

95%
Retention Rate

Industry-leading employee retention

100+
Businesses Served

Clients across multiple industries

10+
Languages

English & Spanish Native VAs

🌍

Global Talent Network

Tap into top-tier talent from regions like Mexico, the Philippines and LATAM.

⭐

Rigorous Vetting

30-day vetting process ensures your VA is trained, experienced, and ready to excel.

💰

Flexible Pricing

Flat monthly rate with no hidden fees. Interview candidates and choose your price.

Proud to Work with the Best

Pathway
Level Up
McGarr
Bis
Fiesta
GIG
Ascend
Pathway
Level Up
McGarr
Bis
Fiesta
GIG
Ascend

See How We Work

Discover the day-to-day operations of our Virtual Assistants and how they transform insurance agency operations.

Insurance VA in Action
Operations

Insurance VA in Action

Our Virtual Assistants handling complex administrative tasks with efficiency and professionalism.

Team Collaboration
Team

Team Collaboration

How our VAs integrate seamlessly with your existing insurance team.

Client Success Stories
Success

Client Success Stories

Insurance agencies that have transformed their business with Ocean VA - real results.

Technology & Tools
Technology

Technology & Tools

Our VAs are trained in the leading AMS platforms on the market.

Agency Transformation

Proven Results

Insurance agencies that implemented Ocean VA report:

  • 70% reduction in administrative costs
  • Increased agent productivity
  • Improved customer satisfaction
  • Scalability without increasing overhead

Why Insurance Agencies Choose Ocean VA

See how we compare to typical VA companies

Feature Ocean VA Typical VA Companies
Talent Selection Top 1% only Varies (3-10%)
Start Time 2-3 days 1-2 weeks
Pricing Starting at: $1,300 (transparent) Hidden/Variable
Setup Fees $0 $500-2,000
Language Support ✓ 10+ Languages Limited
Education Trained and specialized professionals Not required
HIPAA Compliance ✓ Fully compliant Only a few
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Meet Our Services & Industries

Specialized virtual assistant solutions tailored to your business needs

💼

Services

🛡️

Insurance Customer Service Representative

Policy servicing, claims support, and customer service for insurance agencies.

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📋

Administrative Assistant

Inbox, calendar, documents, travel, research, and operations support.

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💬

Customer Service Representative

Phone, chat, and email support with bilingual availability.

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📱

Marketing Assistant

Content, social media, email campaigns, and reporting support.

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📞

Virtual Receptionist

Professional call handling, appointment scheduling, and message management.

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🏠

Transaction Coordinator

Contract-to-close coordination for real estate transactions.

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📈

Sales, Development & Inside Sales

Lead generation, prospecting, and sales pipeline management.

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⚡

General Virtual Assistant

Comprehensive VA services for admin, support, marketing, and sales.

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🏢

Industries

🛡️

Insurance Virtual Assistant

Policy management, claims processing, and customer service for insurance professionals.

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🏡

Real Estate Virtual Assistant

Transaction coordination, listing management, and client communication support.

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🏪

Small Business Virtual Assistant

Phone, scheduling, billing, marketing, and admin support for small businesses.

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🛒

E-Commerce Virtual Assistant

Product listings, order operations, customer support, and catalog management.

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💰

Finance Virtual Assistant

Bookkeeping, reconciliations, AR/AP, reporting, and advisor support.

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🏢

Property Management Virtual Assistant

Tenant communications, maintenance coordination, and accounting support.

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🏥

Healthcare Virtual Assistant

Appointment scheduling, patient communication, and medical records management.

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👥

HR Virtual Assistant

Recruitment support, employee onboarding, and HR administration.

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💻

Technology Virtual Assistant

Tech support, data entry, and administrative support for tech companies.

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🏦

Mortgage and Lending Virtual Assistant

Loan processing, document management, and client communication support.

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Onboarding Timeline

From contract to live in 2-3 days. Unlike competitors who take weeks, we get you up and running in 72 hours or less.

1

Tell Us What You Need

Book a call, share your requirements, and sign the agreement. We match you with pre-vetted candidates.

2

Meet Your VA & Grant Access

Interview your matched VA, approve the fit, and provide AMS/tool credentials and SOPs.

3

Workflow Alignment

Your experienced VA reviews your agency's specific processes and priorities. Quick sync on your SOPs and system preferences—no teaching insurance basics needed.

4

Go Live & Start Getting Results

Assign first tasks (COIs, renewals, data entry). Your VA is productive from day one.

⚡ Average time to first completed task: 48 hours

Transparent Pricing — No Startup Fees

We don't hide our pricing—we believe in transparency. One simple plan—scale up or down anytime.

MOST POPULAR

Full Time Plan

Starting at:
$1,300 / monthly
40 hours/week
  • ✓
    No Startup Fee
  • ✓
    No Lock-In Contract
  • ✓
    Flat Monthly Fee
  • ✓
    No Additional Fees Ever
  • ✓
    No Cost VA Replacements
  • ✓
    No Equipment Expense
  • ✓
    No PTO Expense
  • ✓
    No HR Issues
Get Started
Need fewer hours? Ask about our Part-Time plan
💡

Compare: Full-time US employee costs $40K-60K/year + benefits

In-house Employee: $40,000-$60,000/year + benefits (~$50,000-$75,000 total)
Ocean VA Full-Time: $15,600/year
Your Savings: $24,000-$44,000/year (60-70%)
Calculate Your Savings →

Ready to save on time & up to 70% on costs?

Find the time that works best for you & book a FREE discovery call today.

Ocean Virtual Assistant Solutions

  • 30 min
  • Video Call or Phone Call
Booking Demo

Meet A Few Of The VAs Making A Real Impact

Ximena Mora

Virtual Assistant

Jill Nicole Cabusora

Virtual Assistant

Katherine Indaburo

Virtual Assistant

Want to see all of our available VAs with full Bio?

View All Available VAs

Trusted for our unmatched expertise

Don't just take our word for it

D
D. Lewis
Oct 7, 2024
⭐ ⭐ ⭐ ⭐ ⭐

Ocean VA Solutions has been a game changer for my agency. Their VAs handle complex tasks like COIs and billing audits with ease. They're truly part of my core team—customers even ask for them by name! Great service, unbeatable pricing, and top-notch professionalism. Highly recommend.

A
A. Johnson III
Nov 18, 2024
⭐ ⭐ ⭐ ⭐ ⭐

Ocean VA has a great addition to our team. Maria is doing an outstanding job with our day to day operations and service to our customers.

D
D. Browne
Apr 4, 2024
⭐ ⭐ ⭐ ⭐ ⭐

Running my insurance agency without Ocean VA Solutions would be unimaginable. Our virtual assistant has seamlessly integrated into our team, handling everything from appointment scheduling to policy updates. Their dedication and professionalism have enabled us to deliver exceptional service to our clients.

J
J. Luistro
Dec 3, 2024
⭐ ⭐ ⭐ ⭐ ⭐

Amazing service! Marketing my listings was always a challenge because I simply didn't have the time. But after hiring a virtual assistant from Ocean VA Solutions, I now have someone who handles all my marketing materials. She creates professional flyers, schedules posts, and even helps with my email campaigns.

Frequently Asked Questions

Quick answers to common questions

Yes! Our streamlined process allows most agencies to go live within 2-3 days. Day 0: Share your needs in a 15-min call. Day 1: We match you with pre-vetted candidates. Day 2: Interview 2-3 qualified VAs. Day 3: Your chosen VA starts working.
Everything you need: dedicated full-time VA (40h/week), no setup fees, no equipment costs, ongoing support, free replacement if needed, multilingual support (10+ languages available), and no long-term contracts. Part-time plans also available.
Absolutely none. $0 setup fees. $0 equipment costs. $0 hidden charges. Just a flat monthly rate.
We offer a no-cost replacement guarantee. If your VA isn't the right fit, we'll find you a replacement at no additional charge.
Yes. English & Spanish (default). We can route calls, emails, and chats to bilingual VAs to serve your diverse client base.
We work with HubSpot, Salesforce, Zoho, Pipedrive, Google Workspace, Microsoft 365, Slack/Teams, Asana, Trello, ClickUp, and many more. If you use it, we can learn it.
Yes—you get one dedicated VA who learns your business, systems, and workflow. We never pool your work across a ticket queue.
We use recorded calls (if enabled), scorecards, weekly coaching, KPI reviews, and ongoing quality assurance to keep your VA performing at their best.
No. Everything is month-to-month with no lock-in or long-term contracts. Cancel anytime if you're not satisfied.
We hire the top 1% of candidates through multi-stage screening, voice/tone assessments, and scenario testing. Each VA receives 30 days of specialized training before working with you.
See all FAQs

Comprehensive Support for Insurance Agencies

Explore the tasks our experienced Virtual Assistants can handle to streamline your operations

💬

Customer Support and Client Communication

  • ✓ Inbound/Outbound Calls
  • ✓ Email Management
  • ✓ Live Chat Support
  • ✓ Client Follow-ups
📋

Administrative and Back-Office Tasks

  • ✓ Data Entry
  • ✓ Document Management
  • ✓ Scheduling
  • ✓ Reporting
📈

Inside Sales and Renewal Processing

  • ✓ Lead Qualification
  • ✓ Renewal Outreach
  • ✓ Quote Follow-ups
  • ✓ Pipeline Management
🎯

Marketing and Business Development

  • ✓ Social Media Management
  • ✓ Content Creation
  • ✓ Email Campaigns
  • ✓ Market Research

Ready to Transform Your Business?

Join hundreds of businesses that have streamlined their operations with Ocean Virtual Assistant. Let's get started today.

Book a Free Call View Pricing